Registrar
Michael Rosenfeld Gallery is currently seeking an experienced full-time Registrar.
The ideal candidate will have strong administrative skills, a passion for inventory management, American art history knowledge, and the initiative to thrive in a fast-paced work environment.
LOCATION
Michael Rosenfeld Gallery, New York, NY
Michael Rosenfeld Gallery operates at the highest level of excellence and this Registrar will support our Senior Registrar with the following duties that include but are not limited to:
FRAMING
- Facilitate all framing needs
- In collaboration with the gallery owner, design frames within specific gallery and artist standards and effectively communicate designs to framer
- Maintain a rigorous schedule, meeting tight deadlines for all framing needs
- Maintain a detailed framing spreadsheet, tracking work in progress
- Assist with daily transfer of artworks to and from gallery to framers
- Schedule weekly framing meetings and maintain ongoing relationship with framers
- Ensure that all artwork labels are recorded, preserved, and affixed to each artwork
- Assist with maintaining historical records of all frames for future reference
- Maintain expense allocation spreadsheets
CONSERVATION
- Facilitate all conservation needs
- In collaboration with gallery owner, determine conservation needs for new and existing inventory and effectively communicate conservation needs to the appropriate conservators
- Maintain a rigorous schedule and meet tight deadlines for all conservation work to be completed
- Organize and track all conservation treatments
- Maintain ongoing relationships with conservators
- Assist with maintaining detailed and organized records of conservation treatments for historical reference and estate management
- Maintain working knowledge of conservation treatments for fine artworks
INVENTORY MANAGEMENT
- Assist with ensuring all artwork records are up-to-date and accurate; audit database regularly and confirm records have complete information including but not limited to inventory numbers, provenance information, storage locations, status, framing information, conservation reports
- Assist with conducting regular audits of inventory in storage both in the gallery and in off-site storage locations
- At the end of each week, prepare and send via email to staff a report listing new inventory for the work week along with individualized instructions for conservation and framing
- Prepare and send via email to staff at the end of each day, an incoming/outgoing inventory report reflecting all art in transit for that day
SHIPPING
- Create shipping and proforma invoices
- Obtain shipping costs and estimates, maintaining thorough knowledge of customs laws and regulations
- Assist with coordinating crating and shipping to and from lenders, consignors/consignees,
artist studios, clients, and storage spaces
- Assist with coordinating shipping and crating needs for museum and exhibition loans, including international institutions
QUALIFICATIONS
- BA, MA, or MFA in art history, studio art, museum studies, or related field required
- Minimum of 3-5 years of experience in a fine art gallery, museum, or equivalent with thorough knowledge of inventory management systems
- Extremely detail oriented and capable of prioritizing and executing multiple tasks in a fast-paced environment
- Strong administrative skills
- Strong aesthetical awareness
- Domestic and international shipping experience required
- Thorough knowledge of Museum standards for packing, crating, handling, installing, and housing artworks
- Familiarity with security measures and loss-prevention techniques
- Excellent verbal and written communication skills; aptitude for quick learning, problem solving and teamwork, as well as informed on contemporary issues and artistic concerns
- Professional appearance and demeanor
SALARY
Salary is commensurate with experience, with a range of $80-$85k.
HOW TO APPLY
Please send a cover letter and resume to mrgjobapplications@gmail.com
Subject line to read: Registrar
Applications without a cover letter will not be considered.
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Archivist
Michael Rosenfeld Gallery seeks to hire an experienced full-time Archivist. This individual should have a background in library science and archival work, preferably with a focus in 20th century American art. It is essential that this individual is self-motivated, highly organized, curious, and detail oriented. This position requires independent work.
LOCATION
Michael Rosenfeld Gallery, New York, NY. In-person Tuesday through Saturday, 10AM–6PM with the possibility of additional hours during peak periods.
ARCHIVE MANAGEMENT
- Management and ongoing preservation of 30+ year physical and digital archive, ensuring that all materials and files are properly stored and easily accessible
- Creating and maintaining digital files using meticulous attention to detail and quality control while ensuring proper metadata has been captured for images
- Management of in-house and offsite physical archive; ensuring files are accurately catalogued and organized in accordance with best practices and industry standards. Provide research support by retrieving material from archive as needed
- Consulting and implementing best practices for preservation and housing of materials
PROJECT SUPPORT
- Project management on all external digitization projects and long-term archival projects. Following through on all goals/objectives while communicating findings and progress to colleagues
- Recording, writing/tracking captions and credit lines
- Transcribing video and audio materials ensuring precision and accuracy
- Implement and maintain a Digital Asset Management system; all files must be properly tagged, categorized and stored for ongoing long-term use
- Support research projects and exhibitions by providing context and insight into artists and the history of their work
QUALIFICATIONS
- Bachelor’s degree or higher library science or archival science. MA in Library Science preferred
- 3-5 year’s applicable experience preferably in a fine art gallery, museum, or in an image-based archival setting
- Familiarity with artists estates and archives; love of art and objects with a passion for art history and the context surrounding artistic creation
- Thorough knowledge of archival, digitization and preservation best practices and industry standards
- Highly skilled at scanning photographs, transparencies, and slides in a fine art professional environment
- Physical ability to perform job duties which may include but not limited to lifting boxes of archival materials, climbing stairs, ability to sit for long periods of time, comfortability working with sensitive and aged materials and pulling/filing archives from our offsite storage facility
- Experience with a Digital Asset Management system
- Possess excellent written and oral communication skills
- Ability to manage multiple projects and priorities in a fast-paced environment working both independently and collaboratively in a team-oriented setting
- Working expertise of Microsoft Office programs, Adobe Creative Suite specifically Photoshop, Bridge, Acrobat
- Prior experience using Epson scanners preferred
SALARY
Salary is commensurate with experience, with a range of $65–$75k.
HOW TO APPLY
Please send cover letter and resume to mrgjobapplications@gmail.com
Subject line to read: Archivist Position
Applications without a cover letter will not be considered.
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Gallery Administrative Assistant
Michael Rosenfeld Gallery seeks to hire a Gallery Administrative Assistant for a full-time position to serve the daily needs of the gallery and its visitors. The gallery strives to create a warm and welcoming environment; it is essential that this individual is able to exhibit consistent enthusiasm and professionalism in daily interactions with the public, clients, and members of the staff. The ideal candidate should have natural communication skills, possess previous experience in a position requiring hospitality skills in a fast-paced environment, and love art.
LOCATION
Michael Rosenfeld Gallery, New York, NY. In-person Tuesday–Saturday, 10AM-6PM (June, July, August Monday–Friday 10AM-6PM) with additional hours during events and peak periods.
DAILY RESPONSIBILITIES
- Greet and facilitate conversations with visitors; retain comprehensive knowledge and understanding of gallery artists and history that can be effectively communicated with the public
- Provide administrative support to gallery staff but daily to Gallery Manager and Senior Associate
- Perform general office duties that includes answering phones, daily shipping and mailing needs, maintaining staff calendar, catalogue sales and stocking, general filing, ordering office and kitchen supplies
- Provide support to Gallery Manager throughout the planning and execution of all gallery events and programs
QUALIFICATIONS
- Bachelor’s degree in Art History preferred or related cross disciplinary focus
- 2-3 years of experience, preferably in a fine art gallery or cultural institution
- Fully proficient in computer hardware and software with a working expertise troubleshooting technical issues; fully adept at MS Office Suite, PC and MAC hardware, working in server-based environments and using a database
- Sophisticated customer service skills; personable, professional, and able to maintain a positive attitude under pressure
- Meticulous, organized, and able to multitask
- Possess excellent spoken and written communication skills
- Flexibility to work scheduled evening events and programs
SALARY
Salary is commensurate with experience, with a range of $55-$65k
HOW TO APPLY
Please send your resume and cover letter to: mrgjobapplications@gmail.com
Subject line to read: Gallery Administrative Assistant
Applications without a cover letter will not be considered.
Research Associate
Michael Rosenfeld Gallery seeks to hire an experienced full-time Research Associate. The ideal candidate will possess writing skills of the highest academic quality and have a strong background in historical fine art research. This individual should have a profound understanding of twentieth century American art history and culture. It is essential that this individual be forward-thinking, highly organized and detail-oriented.
LOCATION
Michael Rosenfeld Gallery, New York, NY
RESPONSIBILITIES
- Conducts research for artwork in gallery inventory, especially to confirm provenance, exhibitions and publication history; inputs details into database records and artwork fact sheets
- Produces intellectual property for gallery, including but not limited to essays about individual artworks, artist chronologies and biographies, press releases, art fair application texts, website content, social media and client correspondence
- Maintains CVs, public collection lists, and chronologies for gallery artists; supports and conducts artist research for exhibitions and publications
- Edits and maintains artwork records in response to incoming press, publications, and archival resources, tracking updates to provenance information, publication and exhibition history, comparable works in museum collections, installation and archival photographs
- Corresponds with artists and estates about new acquisitions, gallery inventory, archival materials and research inquiries
- Consults and corresponds with Catalogue Raisonné projects to update artwork records
- Responds to research inquiries from external curators and scholars
- Copy edits essays, chronologies, and other texts for historical and grammatical accuracy, and incorporates gallery house style and industry standards
- Understands and utilizes gallery library; reviews new publications and exhibition catalogues and works with librarian to enter incoming books into library system
- Collaborates with Communications Associate, Registrar and Archivist to maintain artist files and artwork records
QUALIFICATIONS
- MA degree or higher in art history, with a focus on twentieth century American art history
- Prior experience in a gallery, museum, or at a publication with a focus in fine art
- Well-rounded knowledge of the arts and ability to connect and incorporate relevant information into writing
- Excellent written and oral communication skills; knowledge of industry standards
- Familiarity with museums, libraries and archives with experience in archival research
- Extremely detail-oriented, organized and capable of prioritizing and executing multiple tasks in a fast-paced environment
- Experience using Microsoft Office programs, Windows PC, and an artwork/collections database
- Familiarity and ability to work with file-sharing services such as Dropbox and Google Drive
SALARY
Salary is commensurate with experience, with a range of $65–$75k.
HOW TO APPLY
Please send your resume, cover letter, and a writing sample to mrgjobapplications@gmail.com
Subject line to read: Research Associate
Applications without a cover letter will not be considered.
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Digital Imaging Specialist
Michael Rosenfeld Gallery is seeking a full-time, highly skilled Digital Imaging Specialist, who will report to the gallery’s in-house Photographer. The ideal candidate must have an expert understanding of the post-production process for fine art photography and possess excellent digital asset management skills. This position is responsible for image retouching and file management for all images taken by the gallery photographer using established gallery standards.
LOCATION
Michael Rosenfeld Gallery, New York, NY. In-person Monday through Friday, 10AM–6PM with the possibility of additional hours during peak periods.
RESPONSIBILITIES
- Manage all photography post-production; retouch and color correct images; archive files on server
- Maintain color accuracy for images across multiple platforms
- Prioritize image needs and requests ensuring that work is completed in a timely manner
- Maintain image file management within current filing system, ensure that all files are correctly named and consistent throughout various platforms
- Update gallery database with new photography and photo notes
- Provide general administrative support to in-house photographer
QUALIFICATIONS
- A degree in photography or a related field is required
- Minimum of 3 years digital imaging experience working in a gallery or museum setting
- Ability to neutralize mixed lighting situations
- Familiar with using batch automation to process images into multiple formats
- Thorough understanding of color management standards and color spaces
- Proficient in Adobe Creative Suite with expertise in Photoshop and Lightroom
- Highly skilled in multiple file formats including jpeg, tiff, and raw
- Extremely detailed oriented and systematic
- Ability to prioritize multiple projects with tight deadlines
- Comfortable working in a group dynamic as well as independently in a fast-paced environment
SALARY
Salary is commensurate with experience, with a range of $65-$70k.
HOW TO APPLY
Please send a cover letter, resume, and a link to your website or three retouching examples, to mrgjobapplications@gmail.com
Subject line to read: Digital Imaging Specialist
Applications without a cover letter will not be considered.
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Part-time Bookkeeper
Michael Rosenfeld Gallery is currently seeking a part-time Bookkeeper to assist in the day-to-day accounting and monthly finance requirements. This position is two days a week. Confidentiality, excellent organizational skills, and accuracy are important qualifications for this position. The ideal candidate is a skilled multi-tasker, reliable and committed to consistently meeting deadlines.
Michael Rosenfeld Gallery operates at the highest level of excellence and this bookkeeper will be responsible for the following duties that include but are not limited to:
- Collections
- Invoicing
- Accounts payable
- Accounts receivable
- Monthly bank reconciliations for multiple accounts
- Maintain a system of orderly accounting files and records including bank ledgers
- Assist accounting firm with monthly, quarterly and yearly processes and compliance
- Contact/maintain relationships with clients and vendors
- Maintain filing system
- Liaise with outside accountant
- Bi-weekly payroll report
- Reporting/filing State sales tax on a monthly/quarterly basis
QUALIFICATIONS
- Bachelor’s degree in accounting, finance, business administration or relevant field
- Proficient in QuickBooks, Microsoft Word and Excel
- Exceptional verbal and written communication skills
- Ability to prioritize, work independently, and self-direct
- Strong attention to detail
- Experience working in an art gallery, museum, or equivalent is preferred
COMPENSATION
Salary is commensurate with experience, with a range of $45-$50/hr.
HOW TO APPLY
Please send cover letter and resume to mrgjobapplications@gmail.com
Subject line to read: Bookkeeper
Applications without a cover letter will not be considered.
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Michael Rosenfeld Gallery LLC is an equal opportunity employer dedicated to building a culturally diverse staff and environment.
We are committed to ensuring that all current employees and qualified applicants are afforded equal opportunity without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, sex, national origin, genetics, disability, veteran status, or any other characteristic protected by federal, state, or local laws.
